Three complete pillars - structured costing, automatic profit protection, and professional client delivery. Every feature built specifically for US contractors.
Every project has four cost pillars. QuickEstimate organizes them into a clear, line-item breakdown - so you never miss an expense again.
Add materials by quantity, unit cost, and supplier. QuickEstimate autotals everything and flags any line that looks unusually high or low based on your history.
Add each material with name, quantity, unit (m², lft, each), unit price, and supplier note. Nothing hidden in a lump sum.
Section and overall subtotals update instantly as you type. No formulas, no manual sums, no version errors.
Frequently used materials - saved with your preferred pricing. Add them to any estimate in seconds, not minutes.
Calculate labor by hourly rate × hours, crew size, or lump sum per trade. Add different rates for each phase - groundwork, finishing, management.
Track owned and rented equipment by day, week, or per-job. Crane hire, excavators, scaffolding - all itemized with hire period and daily rate.
Add individual sub quotes per trade. Compare multiple quotes side-by-side and lock in the winner - it flows straight into your total automatically.
Before you send anything, get a full one-screen cost overview - every category, its share of the total, and your real margin position. No surprises after you've hit send.
The most expensive mistake contractors make is forgetting overhead. QuickEstimate makes it impossible — your company running cost rate is locked in and applied to every single estimate you ever create.
Stop guessing your overhead %. Enter your real annual costs across 12 business expense categories — QuickEstimate calculates your exact company overhead rate and locks it in forever.
Facility, admin labor, insurance, vehicles, technology, marketing, legal, licenses, equipment, HR, financial costs, and contingency.
Enter your annual $ spend per category — QuickEstimate divides by revenue and outputs your precise overhead percentage.
Set it once in your company settings. Every new estimate you create will have overhead baked in — zero manual work required.
Define the exact profit margin your business needs to grow. QuickEstimate shows live margin health as you build every estimate — green means you're good, amber means check, red means danger.
Input the % you need to stay profitable. QuickEstimate treats this as a floor and alerts you the moment you dip below it.
A colour-coded margin bar shows your real position at every step — before you've committed to a quote you can't afford.
If any estimate has a margin below your minimum, QuickEstimate blocks the send and prompts you to review your pricing.
Stop emailing spreadsheets. QuickEstimate generates polished, branded PDF proposals in one click — and tells you exactly when a client opens, reviews, and approves them.
Your logo, your colors, your name — on a polished PDF that positions you as the most organized contractor your client has ever worked with.
Classic, Modern, Minimal, Executive — each with its own typographic style. Premium plans can set your own brand colors.
Upload your company logo and it appears on every proposal header, footer, and cover page automatically.
Add a professional cover with project name, client details, date, and a personal summary statement from your company.
No more "did they get it?" Gold and Premium users see real-time open tracking, time-on-page, inline client comments, and instant approval — all from the dashboard.
See the exact timestamp when a client first opens the proposal — and how many times they've returned to review it.
Clients approve directly from the proposal link. No account, no friction — just a single click and you're notified instantly.
Handle change requests with tracked revisions. Every version is archived — clients can always see what changed and when.
Your estimate data, client pricing, and company financials are among the most sensitive information in your business. We treat them that way.
All data encrypted at rest using AES-256 and in transit using TLS 1.3. The same standard used by banks and governments.
Annual third-party security audit completed with zero critical findings. Certificate available on request for enterprise clients.
All data stored on SOC 2 certified servers located in the United States. Your data never leaves US jurisdiction.
Single sign-on and two-factor authentication available on all plans. Protect your account even if a password is compromised.
See exactly how QuickEstimate stacks up against Excel and generic estimating tools — feature by feature.
| Feature | ⚡ QuickEstimate | Excel / Spreadsheets | Generic Tools |
|---|---|---|---|
| Structured cost categories | ✓ Built-in, guided | ✗ Manual setup | ~ Partial |
| Auto overhead calculation | ✓ 12-category system | ✗ Not included | ✗ Not included |
| Profit margin enforcement | ✓ Live alerts | ✗ Manual formulas | ~ Basic only |
| Branded PDF proposals | ✓ 4 layouts + branding | ✗ Raw spreadsheet | ~ Generic templates |
| Client approval tracking | ✓ Real-time dashboard | ✗ Not available | ✗ Not available |
| Subcontractor quote management | ✓ Multi-sub comparison | ✗ Not available | ✗ Not available |
| Revision history | ✓ Full version archive | ✗ File versions only | ~ Limited |
| Mobile-friendly | ✓ Full mobile support | ✗ Painful on mobile | ~ Varies |
| SOC 2 security | ✓ Certified | ✗ Local file risk | ✗ Not certified |
| Setup time | ✓ < 10 minutes | ✗ Hours of setup | ~ 30–60 min |
"I used Excel for 11 years. The first estimate I ran through QuickEstimate showed I'd been underpricing by 14% every single job. That's a painful discovery — but I'm grateful I found it."
"The overhead calculator alone is worth the subscription. I never knew how to calculate my real overhead %. Now I do — and every estimate reflects it automatically. Game changer."
"Clients love the proposals. I've had three people tell me mine was the most professional quote they'd ever received from a contractor. It sets the tone for the whole project."
Start your trial and get full Gold plan access from day one — all features unlocked.