Add line items, apply taxes and markup, preview a polished PDF, and send it to your client — all from one clean interface. No spreadsheets, no templates, no guesswork.
QuickEstimate guides you through every step. Add your items, set your rates, preview the output, and hit send. Your client gets a polished document — you get a faster reply.
Type or select from your saved catalogue. Add a description, quantity, and unit rate. Group items into sections like Labour, Materials, and Sub-contractors for a clean, readable structure.
Set VAT, GST, or any custom tax rate. Apply a profit markup across the whole estimate or per section. Totals update live as you type — no calculator required.
Preview the branded PDF, then send it to your client directly from QuickEstimate. Get notified when they open it, and when they accept — or follow up if they go quiet.
Built specifically for the way service businesses price work — sectioned line items, flexible tax, professional PDFs, and a full status trail.
Group line items into custom sections — Labour, Materials, Sub-contractors, Equipment Hire, or anything else you need. Each section has its own subtotal and the grand total rolls up automatically.
Configure VAT, profit markup, and discounts in a single panel. Every total updates instantly as you adjust — so you always know the final number before you send.
QuickEstimate generates a clean, branded PDF with your logo, contact details, itemised breakdown, and total. Share it via a tracked link or download it — your choice every time.
Draft, Sent, Opened, Accepted, Expired — each estimate moves through a clear status trail. Get notified when a client opens your estimate and take the right action at the right moment.
| Feature | QuickEstimate | Word / Excel | Generic invoicing tool |
|---|---|---|---|
| Sectioned line items with descriptions | Manual formatting | ||
| Built-in item catalogue | Limited | ||
| Live tax & markup calculation | Manual formulas | ||
| Branded PDF output | Basic | ||
| Open & acceptance tracking | |||
| Convert from quote request automatically | |||
| Convert accepted estimate to invoice | Separate flow |
"I used to spend two hours in Excel building estimates. Now I knock one out in 10 minutes, it looks twice as professional, and I get a notification when the client reads it. Game changer."
"The section grouping is exactly how we price jobs — labour separate from materials. Clients can see where their money goes and that transparency has genuinely increased our acceptance rate."
"The moment a client opens the estimate I get pinged. If they haven't responded in two days, I can send a follow-up with one click. My pipeline has never been more visible."
Start your free trial today. Build your first estimate in under 5 minutes and see why 2,400+ contractors have switched to QuickEstimate.