Equipment costs missed
HVAC units, refrigerant, copper fittings, duct materials — forgetting even one line item on a large installation means you eat that cost personally.
→ Avg. loss: $1,800 per job
QuickEstimate builds complete HVAC estimates in under 3 minutes — with your overhead, labor rates, and target margin locked in automatically. No spreadsheets. No guesswork. No leaking profit.
HVAC jobs are complex. Equipment costs fluctuate. Labor varies by system type. Most contractors are losing profit on every single bid — without knowing it.
HVAC units, refrigerant, copper fittings, duct materials — forgetting even one line item on a large installation means you eat that cost personally.
Residential vs. commercial installs, multi-zone systems, retrofit vs. new — each needs different labor hours that spreadsheets can’t reliably track.
Your truck, tools, insurance, and office costs exist on every job. Most HVAC contractors never factor this in — which means their price is always too low.
A scanned quote or Excel printout loses you jobs before the client reads a single number. Premium clients expect and deserve a professional proposal.
Refrigerant certification, HVAC permits, energy code inspections — these are real costs that disappear into your margin when not estimated upfront.
Without a live profit number as you build your quote, you’re flying blind. By the time you realize you underbid, you’re already under contract.
Whether you’re installing a new system, replacing aging equipment, or running preventive maintenance — QuickEstimate handles every HVAC estimate type accurately.
Central air, mini-splits, package units — equipment, labor, and refrigerant costed line by line.
Furnaces, heat pumps, boilers — full install and replacement estimates with fuel type accounted for.
New duct runs, flex duct, rigid metal, insulation wrap — tracked by linear foot with material and labor rates.
Tune-ups, filter replacements, refrigerant recharges, and diagnostics — billable with the right margin.
Every HVAC job has the same core cost categories — equipment, refrigerant, labor, permits, subcontractors. QuickEstimate structures all of them into a clean, itemized estimate you can build faster than writing up a quote by hand.
Most HVAC contractors lose money because they price the job but forget to price the business running the job. QuickEstimate locks in your real overhead rate — truck, insurance, office, tools — and applies it to every estimate automatically.
Your competitors are still emailing PDF printouts of spreadsheets. QuickEstimate generates a branded, professional proposal your client can review, approve, and sign — directly from their phone or desktop.
A clear, repeatable workflow designed specifically for HVAC contractors — from first contact to signed approval.
Name the job, add the client address, select job type, and set the install date — all under 60 seconds.
~60 secondsEnter equipment, refrigerant, labor, permits, subcontractors, and consumables. Nothing falls through the cracks.
~90 secondsYour company overhead rate is already set. It applies instantly — no manual calculation, no missed business costs.
AutomaticAs you build the estimate, your profit margin updates in real time. If it drops below target, you see it before sending.
Live feedbackOne click produces a polished, professionally branded proposal with e-signature field ready for the client.
1 clickKnow exactly when the client opens your proposal, requests changes, or signs off — no more chasing by phone.
Real-time alertsReal feedback from HVAC professionals using QuickEstimate daily across the US.
“Before QuickEstimate I was guessing overhead on every single HVAC install. I was probably leaving $3,000–$4,000 on the table per job and had no idea. Now it just calculates itself.”
“The proposal PDF alone is worth it. I sent my first one to a commercial property manager and he called me the same day. Said I looked more professional than any other HVAC company that bid the job.”
“I run 3 HVAC crews and everyone was estimating differently. QuickEstimate standardized everything — same overhead, same margin targets across all three teams. My numbers are finally consistent.”
No hidden fees. No per-estimate charges. 14-day free trial on every plan — no credit card required.
Switch to annual billing and get 2.4 months free every year.
Perfect for solo contractors starting with accurate estimating.
Billed $243.60/yr · Save $104.40/yr
Complete solution for contractors who want profit protection on every job.
Billed $663.60/yr · Save $283.20/yr
For established firms running multiple estimating teams and projects.
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Everything HVAC contractors ask before switching to QuickEstimate.
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