Make Every Proposal Look Like You
A proposal is often the first formal document a client receives from your business. When it's professionally branded with your logo, colours, and contact details, it signals that you're organised, credible, and worth hiring.
QuickEstimate's branding settings let you configure your identity once and apply it automatically to every proposal you generate—no design skills, no templates to maintain, no time wasted.
How to Set Up Your Proposal Branding
Work through these steps to configure your business identity in QuickEstimate. Once saved, your branding is applied automatically to every new proposal.
Open Branding Settings
All branding controls live in one place—your account settings. You don't need to configure anything per proposal; set it once and it applies everywhere.
- Click your profile avatar or company name in the top navigation bar
- Select Account Settings from the dropdown menu
- Navigate to the Proposal Branding tab
- You'll see a live preview panel on the right that updates as you make changes
Upload Your Logo
Your logo appears on the proposal cover page and in the header of every page. A clear, high-quality logo immediately signals professionalism.
- Click Upload Logo and select your file from your device
- Drag and drop is supported — just drop your file onto the upload zone
- Adjust the logo size using the slider (small, medium, or large)
- Choose logo alignment: left, centre, or right within the header
- Toggle Show on every page to include the logo in the running header
Set Your Brand Colours
Brand colours are used for headings, section dividers, table header rows, total highlight bars, and accent elements throughout your proposal.
- Click the colour swatch next to Primary Colour to open the colour picker
- Enter your exact HEX, RGB, or HSL value for pixel-perfect brand matching
- Set a Secondary Colour for accents and highlights
- Choose a Text Colour override if your brand uses a non-black primary text
- Use the Reset to Default link to return to QuickEstimate's standard blue palette
Add Your Business Details
Business details appear in the proposal footer, on the cover page, and in the client-facing contact block. Keep them accurate and complete.
- Enter your Business Name as it should appear in the proposal
- Add your registered Business Address (street, city, postcode, country)
- Include a Phone Number and Email Address for client enquiries
- Add your Website URL to appear as a clickable link in digital proposals
- Optionally add your ABN / Company Registration Number for compliance
- Include a Tagline or short descriptor under your company name
These details are pulled directly into the proposal footer and contact block—no copy-pasting required on each job.
Choose a Cover Layout
The cover page sets the tone for your entire proposal. QuickEstimate offers three distinct layout styles to suit different business personalities.
- Minimal: Clean white cover with your logo and project title—understated and professional
- Bold: Split-panel layout with your brand colour on one side and project details on the other
- Photo: Full-bleed background image with your logo and title overlaid—great for trades and construction
For the Photo layout, upload a high-resolution image of a completed project or a relevant work scene. Recommended size: 1920 × 1080 px or larger.
Save and Preview
Once you're happy with your branding, save your settings and generate a sample proposal to confirm everything looks exactly right before your first real send.
- Click Save Branding to apply your settings account-wide
- Click Preview Sample Proposal to open a full PDF render with dummy data
- Check the cover page, header, footer, cost table, and terms page
- Make any adjustments and save again—repeat until it's perfect
- Optionally email the sample to yourself to review on mobile and desktop
Your branding is now saved. Every proposal you generate from this point on will automatically include your logo, colours, and business details.
Where Your Branding Appears in a Proposal
Once configured, your branding is applied consistently across every section of the generated document:
- Cover page — logo, company name, tagline, and client details
- Running page header — logo and page number on every page
- Cost summary table — branded header row and total highlight in your primary colour
- Section headings — rendered in your primary colour and chosen font weight
- Footer — business address, phone, email, and website on every page
- Acceptance / e-signature block — your company name in the signature footer
Consistent branding across all touchpoints builds client confidence and makes your proposals unmistakably yours.
Pro Tips for a Standout Brand
Small details in your proposal design make a significant difference to how clients perceive your business. These tips help you get it right.
Use a Transparent PNG Logo
A logo with a transparent background sits cleanly on any cover colour or layout style. Avoid logos with white or coloured backgrounds that clash with your chosen cover.
Stick to Two Brand Colours
One primary and one accent colour is all you need. More colours make proposals look busy and unprofessional. Let your logo be the visual centrepiece.
Preview on Mobile Every Time
Over 60% of proposals are first opened on a smartphone. Always check your sample proposal on a mobile screen before sending a real job.
Write a Compelling Tagline
A short, confident tagline beneath your business name — like "Award-winning renovations, delivered on time" — reinforces why the client should choose you.
Use a Real Project Photo Cover
For trades and construction, a photo cover showing your best finished work is far more persuasive than a colour panel. Let your output do the selling.
Update Branding Seasonally
If your business refreshes its visual identity, update QuickEstimate at the same time. Outdated logos or old addresses on proposals can undermine trust.
Frequently Asked Questions
QuickEstimate currently supports one global branding profile per account. If you operate multiple brands or trading names, you can update your branding before generating a proposal and revert afterwards. Multi-brand support is on the product roadmap.
SVG is ideal as it scales to any size without losing sharpness. If SVG isn't available, use a high-resolution PNG with a transparent background at a minimum of 400 pixels wide. Avoid JPEG logos as compression artefacts are visible in printed PDFs.
No. Once a proposal is sent, it's locked and its PDF is stored as-is. Branding changes only apply to proposals generated after the update. This protects the integrity of your sent documents and the client's accepted version.
Yes. On Pro and Business plans, the "Powered by QuickEstimate" footer badge can be removed from the Branding Settings page under White Label Options. This gives your proposal a fully owned appearance with no third-party references.
Yes. The Branding Settings page includes a live preview panel that updates in real time as you make changes. You can also click Preview Sample Proposal at any time to generate a full PDF with your current settings applied, without saving first.
Ready to Send a Branded Proposal?
Your branding is set — now learn how to generate and deliver your first proposal to a client.