The number of team members you can add to QuickEstimate depends on the plan your account is on. Each plan includes a set number of included seats, and you can purchase additional seats at any time if your team grows beyond that limit.
What counts as a seat?
A seat is used by any active team member who has been invited to your QuickEstimate account — including Owners, Admins, and Members. Guests and clients who view proposals or estimates via a shared link do not count towards your seat limit.
Seat Limits by Plan
Here is a breakdown of how many team seats are included on each QuickEstimate plan:
| Plan | Included seats | Additional seats |
|---|---|---|
| Starter | 1 seat (Owner only) | Not available — upgrade to add team members |
| Pro | 3 seats included | Add up to 7 more (10 seats total) at £9/seat/month |
| Business | 10 seats included | Add up to 40 more (50 seats total) at £7/seat/month |
| Enterprise | Custom seat count | Unlimited — contact us to discuss your needs |
If you are approaching your seat limit, you will see a warning banner in Account Settings → Team before you hit the cap. You will not be able to send new invitations once the limit is reached until you add more seats or remove an existing member.
How to Add More Seats
You can purchase additional seats at any time directly from your account — no need to contact support unless you are on the Enterprise plan.
Click your account name in the top-right corner of any page and select Account Settings from the dropdown.
Select Plan & Billing from the left-hand settings menu to see your current plan and seat usage.
Under the Team Seats section, click Add Seats and choose how many additional seats you would like to purchase.
Additional seats are billed on a prorated basis for the remainder of the current billing cycle, then included in your regular monthly or annual renewal. Confirm the cost summary and click Confirm Purchase.
If you are on an annual plan, additional seats are charged for the remaining months left in your billing year — you will only pay for what you use, not a full year upfront.
Removing Team Members and Freeing Up Seats
If you remove a team member from your account, their seat becomes available immediately and can be reassigned to a new invitee. Removing a member does not automatically reduce the number of seats you are paying for — purchased seats remain on your plan until you choose to remove them.
- To remove a team member, go to Account Settings → Team, find the member, and click Remove.
- To reduce the number of paid additional seats, go to Plan & Billing → Team Seats and click Remove Seats. Reductions take effect at the next billing cycle.
- All estimates, comments, and activity created by a removed member remain on the account and are reassigned to the account Owner.
Removing a team member immediately revokes their access to QuickEstimate. They will no longer be able to log in or view any estimates or proposals. Make sure any work in progress is reassigned before removing them.
Upgrading Your Plan for More Seats
If you need more seats than your current plan allows — for example, more than 10 on Pro — the most cost-effective option is usually to upgrade to the next plan tier, which includes more seats at a lower per-seat rate.
- You can compare plans at any time from Account Settings → Plan & Billing → Compare Plans.
- Upgrading mid-cycle is prorated — you only pay the difference for the remainder of the billing period.
- For teams larger than 50 people, contact our sales team to discuss an Enterprise arrangement with custom seat counts, pricing, and onboarding support.