Contractor Invoicing Software That Keeps Every Job's Money Straight

Contractor Invoicing Software Built Around Your Estimate

A great estimate and a signed proposal don't matter if the money never gets tracked properly afterward. QuickEstimate carries every job's numbers straight through to invoicing, so you always know what's been billed, what's been paid, and what's still outstanding.

QuickEstimate is contractor invoicing software — also called construction invoicing software — built to turn your estimates and proposals directly into invoices, without retyping a single line item, and without a separate bookkeeping tool bolted on the side.

Invoice Creation & Sending

Generate an invoice directly from a completed estimate or an accepted proposal — the numbers are already there, so there's nothing to copy over by hand.

Once an invoice is ready, send it straight to your client from QuickEstimate. Every invoice carries its own number, due date, and line items pulled from the job it belongs to, so your records stay consistent from the first quote to the final bill.

Know the Status of Every Invoice, Instantly

Stop wondering whether a client has even opened an invoice. QuickEstimate tracks each one through a clear set of stages, so you always know where you stand.

• Awaiting payment — sent and outstanding
• Partially paid — some, but not all, of the balance received
• Paid — fully settled
• Overdue — past its due date with a balance still outstanding
• Refunded, written off, cancelled, or archived — for the exceptions every contractor eventually runs into

Every status change is timestamped and logged, so if a question ever comes up about when an invoice was sent, viewed, or paid, the answer is already there.

Progress Billing for Multi-Stage Jobs

Not every job gets billed in one shot. QuickEstimate supports multiple invoices against the same proposal, so you can bill a deposit, a midpoint draw, and a final payment — or invoice separately for a change order once it's been agreed — all tied back to the same job.

Every invoice against a job stays connected to the same estimate and proposal it came from, so progress billing never turns into a set of disconnected, hard-to-reconcile documents.

Record Payments However Your Clients Actually Pay

Cash, cheque, bank transfer, or any other method — record a payment against an invoice and QuickEstimate updates its balance and status immediately.

Partial payments are supported too: record what's actually been received, and the invoice's status reflects the real outstanding balance rather than a simple paid/unpaid flag.

Refunds and Account Credits

When a refund is needed, record it against the invoice and the balance updates accordingly — always logged, never silently adjusted.

If a client ever overpays, QuickEstimate keeps track of the extra as an account credit you can apply to a future invoice, refund, or simply leave on the client's account — your call, and always visible in that client's history.

See What's Outstanding Across Every Job

A single accounts-receivable view shows what's been invoiced, what's been collected, and what's still owed — across every client and every job, not just one invoice at a time.

Instead of piecing together the answer from a stack of individual invoices, see your outstanding balances at a glance and follow up where it actually matters.

Professional Invoice PDFs & Payment Receipts

Every invoice can be downloaded as a clean, branded PDF — the same professional presentation your proposals already carry. Once a payment is recorded, a receipt is available too.

Estimate → Proposal → Change Order → Invoice

Invoicing is the last stage of a job's paper trail, not a separate system bolted onto the end of it.

Once a proposal is accepted, a change order can document any agreed scope or price change mid-project — and every invoice you raise, whether for the original amount or a change order, stays tied back to that same job. Nothing needs to be re-entered, and nothing gets lost between documents.

Who Should Use Contractor Invoicing Software?

Any contractor who's ever lost track of what a client actually still owes — whether that's a single-trade specialist billing one invoice per job, or a general contractor billing a large renovation in stages.

• General contractors managing multi-stage draws across several trades
• Remodelers billing a deposit, a midpoint payment, and a final invoice
• Specialty subcontractors who want a clean paper trail from quote to payment
• Any contractor tired of reconciling a spreadsheet against a stack of paper invoices