AC Installation
Central air, mini-splits, package units — equipment, labor, and refrigerant costed line by line.
Central ACMini-splitDuctless
HVAC Estimating Software
Stop Losing Profit
on Every HVAC Bid
QuickEstimate builds complete HVAC estimates in under 3 minutes — with your overhead, labor rates, and target margin locked in automatically. No spreadsheets. No guesswork. No leaking profit.
No credit card required
Free plan available
Online client approval
AC Replacement + Ductwork • Phoenix AZ
HVAC
Equipment & materials
$18,400
Labor (2 techs × 16 hrs)
$4,800
Refrigerant & consumables
$1,200
Permits & inspections
$650
Overhead (18% auto-applied)+$4,509
Profit margin (22%)+$6,413
Total quote
$35,972
Your margin
✓ Target met
14 days
Free trial, every feature
$0
To start, free plan
3
Package options per proposal
1 click
Online client approval
The HVAC Estimating Problem
Why HVAC Contractors Keep
Leaving Money Behind
HVAC jobs are complex. Equipment costs fluctuate. Labor varies by system type. Most contractors are losing profit on every single bid — without knowing it.
$0
Illustrative example: how four common blind spots can add up on a single HVAC job.
Proposals look unprofessional
A scanned quote or Excel printout loses you jobs before the client reads a single number.
No real-time margin visibility
Without a live profit number as you build your quote, you’re flying blind until you’re already under contract.
Coverage
Every HVAC Job Type, Covered
Whether you’re installing a new system, replacing aging equipment, or running preventive maintenance — QuickEstimate handles every HVAC estimate type accurately.
Heating Systems
Furnaces, heat pumps, boilers — full install and replacement estimates with fuel type accounted for.
FurnaceHeat pumpBoiler
Ductwork
New duct runs, flex duct, rigid metal, insulation wrap — tracked by linear foot with material and labor rates.
New installReplacementSealing
Maintenance & Service
Tune-ups, filter replacements, refrigerant recharges, and diagnostics — billable with the right margin.
Tune-upRechargeDiagnostic
Accurate costing
Build Any HVAC Estimate
in Under 3 Minutes
Every HVAC job has the same core cost categories — equipment, refrigerant, labor, permits, subcontractors. QuickEstimate structures all of them into a clean, itemized estimate you can build faster than writing up a quote by hand.
- Materials and equipment with unit costs and quantity
- Labor by hours and rate
- Refrigerant, consumables, and disposal fees
- Permits, inspections, and compliance costs
- Subcontractor quotes tracked within the estimate
- Automatic subtotal with full cost breakdown
Carrier 3-ton AC unit$3,800
Condenser pad + mounting$180
Labor — install crew (14 hrs)$2,100
Refrigerant R-410A (8 lbs)$320
Disconnect box + wiring$290
City permit + inspection$425
Overhead (18%)+$1,279
Profit (22%)+$1,813
Total quote$10,207
✓ Margin22% target met
Profit protection
Your Overhead Applies to Every HVAC Bid Automatically
Most HVAC contractors lose money because they price the job but forget to price the business running the job. QuickEstimate locks in your real overhead rate — truck, insurance, office, tools — and applies it to every estimate automatically.
Set overhead % once
Live margin feedback
Real-time totals
Below-target alerts
12 cost categories
Overhead settings
Company overhead rate
18%
Target profit margin
22%
Materials + labor subtotal
$7,115
Overhead (18% auto-applied)
+$1,281
Profit (22%)
+$1,815
Total quote
$10,211
Your margin
22%
ClientJames Walker
Sent05/28/2026 • 9:14 AM
Last viewedToday • 2:31 PM
Revisionv1 — no changes
Total quoted$35,972
Approval statusAwaiting signature
Send revised proposal
Client proposals
Send Proposals That Win
Premium HVAC Clients
Your competitors are still emailing PDF printouts of spreadsheets. QuickEstimate generates a branded, professional proposal your client can review, approve, and sign — directly from their phone or desktop.
- Branded PDF export with your logo and colors
- Client approval tracking — see when they opened it
- Digital e-approval with client signature
- Revised proposals tracked by status
- Good, better and best package options
- Reminders to follow up on open proposals
How it works
HVAC Estimate to Signed Proposal
in 6 Steps
A clear, repeatable workflow designed specifically for HVAC contractors — from first contact to signed approval.
1
Create the HVAC project
Name the job, add the client address, select job type, and set the install date.
~60 seconds2
Add all cost line items
Equipment, refrigerant, labor, permits, subcontractors, consumables — nothing falls through the cracks.
~90 seconds3
Overhead applies automatically
Your company overhead rate is already set and applies instantly — no manual calculation.
Automatic4
See your margin live
Your profit margin updates in real time. You see exactly what you'll earn before sending.
Live feedback5
Generate a branded proposal
One click produces a polished, branded proposal with an e-signature field ready for the client.
1 click6
Track approval in real time
Know exactly when the client opens, requests changes, or signs off — no more chasing by phone.
Real-time alertsPricing
Simple Pricing for HVAC Contractors
No hidden fees. No per-estimate charges. 14-day free trial on every plan — no credit card required.
Monthly
Annual
Save 30%
Switch to annual billing and get 3.6 months free every year.
Basic
Perfect for solo contractors starting with accurate estimating.
$
20.30
/mo
Billed $243.60/yr · Save $104.40/yr
- Unlimited sent proposals
- Materials, labor & equipment
- Overhead % calculator
- Profit margin setting
- PDF export (branded)
- 1 team seat
MOST POPULAR
Gold
Complete solution for contractors who want profit protection on every job.
$
55.30
/mo
Billed $663.60/yr · Save $284.40/yr
- Unlimited sent proposals
- All Basic features
- Subcontractor costing
- Client approval tracking
- Revision management
- 3 team seats
- Priority support
Premium
For established firms running multiple estimating teams and projects.
$
/mo
- Everything in Gold
- 5 team member seats
- Team collaboration tools
- Custom proposal branding
- Reports on estimates and invoices
- Online payment collection
- Multi-package proposals
All plans include a 14-day free trial. No credit card required. Cancel anytime. After the trial you can stay on the free plan.
FAQ
HVAC Estimating Questions Answered
Everything HVAC contractors ask before switching to QuickEstimate.
HVAC estimating software replaces spreadsheets and handwritten quotes with a structured system that calculates your material costs, labor hours, equipment, overhead, and profit margin automatically. QuickEstimate is purpose-built so HVAC contractors create accurate, profitable bids in under 3 minutes — and send professional proposals clients actually sign.
Yes. QuickEstimate works for any HVAC job type — residential AC installation, commercial rooftop unit replacement, ductwork, heat pump installs, boiler systems, maintenance contracts, and more. You structure the estimate the same way regardless of job size.
You enter your real company overhead percentage once — covering your service vans, tools, insurance, office costs, and admin salaries. QuickEstimate applies that rate automatically to every estimate going forward. You never have to manually add overhead again. Use our free overhead calculator to find your exact number.
Excel templates break, get overwritten, and can’t send professional proposals. QuickEstimate structures your costs automatically, enforces your overhead and margin on every bid, and generates a branded proposal your client can e-sign from any device. It also tracks when clients open and approve your proposals — something no spreadsheet can do.
Every plan includes a full 14-day free trial with complete feature access — no credit card required. Start your first HVAC estimate in minutes and see exactly how QuickEstimate protects your margin before committing to a subscription.
Absolutely. QuickEstimate lets you add any line item — including refrigerant by weight, permit fees, inspection charges, disposal costs, and compliance-related expenses. Every cost category is customizable so nothing falls through the cracks on an HVAC bid.
Also estimating other trades? See our electrical estimating software or plumbing estimating software — both part of QuickEstimate's complete contractor estimating software. Pricing the job? Check your numbers with our free markup calculator, or start from our Free Estimate Template.
Stop Underpricing Your HVAC Work.
Generate accurate, margin-protected HVAC estimates in minutes. Start free, no credit card required.