Free tool

Free Construction Change Order Template

Document a construction change order when scope, cost or schedule changes after the work has been accepted. Add or remove work and the new contract total is calculated for you. Download a signable PDF or print it. No signup required.

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Change order

Fill in what you know. The new contract total updates as you type.

Change order # Date Original estimate / proposal #

Contractor

Company name Address

Phone Email

Website

Client

Client name Company (if applicable) Address

Phone Email

Project

Project name or site address Description of the change and why it is needed

Cost of the change

Added work$0.00

Removed work and credits$0.00

Original contract amount

Original contract amount$0.00

Added work$0.00

Removed work and credits$0.00

Tax (0%)$0.00

Net change$0.00

Revised contract amount$0.00

Schedule impact

Original completion date Days added (use a minus for days saved)

Revised completion date

The revised date fills in from the original date and days added. You can also type your own.

Additional notes

This document is a placeholder for recording a change to your existing agreement. It is not legal advice and does not by itself make a legally binding contract. Review it, and your original agreement, with a qualified professional for your project and location before you use it.

Approval

By signing below, both parties agree to the change described above and its impact on cost and schedule.

Client signature & date

Contractor representative & date

What Is a Construction Change Order?

A construction change order is a written document that records a change to the scope, cost, or schedule of a project after the original estimate, proposal, or contract has already been accepted. It protects both the contractor and client by keeping the financial and contractual history clean and transparent.

What Should a Change Order Include?

At minimum, a solid change order should include:

A reference to the original estimate or proposal it modifies
A description of the requested change
Any added or removed work
The cost impact and revised contract amount
Any schedule impact
A place for both the client and contractor to sign off

Change Order vs Proposal

A proposal is the initial, client-facing offer before work begins — built from your estimate. A change order is a shorter document used after a proposal or contract has already been accepted, to record one specific scope, cost, or schedule adjustment — not to re-propose the whole job. Start with the free proposal template for the initial offer, and use this change order template once work is already underway. Once the change is agreed, you'll still need to bill for it — see how contractor invoicing software keeps that connected to the same job.

How to Customize This Template

Every field here is blank and editable — type directly into your browser to fill it in. Once you're ready to send it, click "Download PDF" to get a clean, professional PDF you can email for signatures, or "Print" to print it for signing in person.

Frequently Asked Questions

It's a short document you attach to an already-accepted estimate, proposal, or contract whenever the scope, cost, or schedule changes mid-project. Instead of renegotiating the whole job, it records just that one adjustment and gets both parties to sign off on it.

A complete change order should reference the original estimate or proposal it modifies, describe the requested change, list any added or removed work, show the cost impact and revised contract amount, note any schedule impact, and include a place for both the client and contractor to sign off.

No. A proposal is the initial, client-facing offer before work begins. A change order is a shorter document used after a proposal or contract has already been accepted, to record a specific scope, cost, or schedule adjustment — not to re-propose the whole job.

Yes. Every field is a blank, editable text field you can fill in directly in your browser. Adjust the sections and wording to match your business and the specific change you're documenting.

Yes. Use the "Download PDF" button beside the change order to get a clean, professional PDF you can email for signatures, or the "Print" button to print it.

Yes, this contractor change order template is completely free to use and print, and no signup is required.