Free Resource

Free Contractor Proposal Template

A blank, fillable, printable proposal you can send to clients — branding, scope of work, pricing summary, payment terms, and client acceptance built in. No signup required.

FreeNo signup

FillableType & print

Client-ReadyBranded & signable

How to use this template: Type directly into the fields below in your browser, then click "Print / Save PDF" and choose "Save as PDF" in your browser's print dialog. This is a client-facing document — for the internal cost breakdown behind it, use the free estimate template first.

Contractor Information

Company Name

Address

Phone

Website

Client Information

Client Name

Company / Organization

Address

Phone

Project Name / Address

Proposal Number

Proposal Date

Valid Through

Project Overview

Scope of Work & Deliverables

Exclusions

Investment Summary

Description	Amount

This is a pricing summary for the client, not a detailed cost breakdown — build the underlying numbers with the free estimate template or in QuickEstimate first.

Payment Terms

Timeline

Estimated Start

Estimated Completion

Terms & Conditions

This section is a placeholder for your own general business terms. It is not legal advice — review your terms and conditions with a qualified professional for your specific project and jurisdiction before use.

Need to document a change after the client has already signed? Use the free change order template.

Acceptance

By signing below, the client indicates they have reviewed and agree to proceed with the scope, price, and terms described in this proposal.

Client Signature & Date

Contractor Representative & Date

What Is a Contractor Proposal?

A contractor proposal is the client-facing document you send after pricing a job — a branded, professional presentation of your scope, price, and terms that the client actually reviews and signs. It's built from your estimate, but it isn't the same document: the estimate is your internal cost math, the proposal is what the client sees.

What Should a Construction Proposal Include?

At minimum, a solid proposal includes your company branding and contact details, the client's information, a clear project overview and scope of work, what's excluded, a pricing summary, payment terms, a rough timeline, general terms and conditions, and a place for the client to accept and sign.

Estimate vs Proposal

An estimate is the internal cost calculation — materials, labor, overhead, and margin — never seen directly by the client. A proposal is the client-facing document built from that estimate, presenting the scope and price in a polished format. Start with the free estimate template to work out your numbers, then use this proposal template to present them.

How to Customize This Template

Every field here is blank and editable — type directly into your browser to fill it in. Adjust the sections, wording, and terms to match your business, your trade, and the specific project. Once you're ready to send it, click "Print / Save PDF" above and choose "Save as PDF" in your browser's print dialog.

Frequently Asked Questions

A contractor proposal is the client-facing document a contractor sends after estimating a job. It presents the scope of work, price, and terms in a branded, professional format the client reviews and signs — unlike an estimate, which is the internal cost calculation behind it.

A complete construction proposal should include your company branding, client and project information, a clear project overview, scope of work, exclusions, a pricing summary, payment terms, a timeline, terms and conditions, and a client acceptance section with signature and date.

An estimate is the internal cost calculation — materials, labor, overhead, and margin — that a contractor uses to price a job. A proposal is the client-facing document built from that estimate, presenting the scope and price in a branded format the client actually reviews and signs. Use the free estimate template first, then this proposal template to present it to your client.

Yes. Every field is a blank, editable text field you can fill in directly in your browser. Adjust the sections, wording, and terms to match your business and your project.

Yes. Use the "Print / Save PDF" button above the proposal, then choose "Save as PDF" in your browser's print dialog instead of printing to paper.

Yes, this contractor proposal template is completely free to use and print, and no signup is required.